Terms & Conditions

Class policies and procedures

Fees and payments

Subscription calculations are made for 44 weeks of the year and divided into 12 equal monthly payments to allow for 8 weeks of closures/absences. When you sign up, payment will be taken from your account for the class/es you signed up for on the 1st of every month. Any late payments will incur a £5 late fee. If payment is more than 10 days late, another £5 will be added to cover administration costs.

Late policy

Please ensure you arrive to class 10 minutes prior to class start time to enable time for registration and entry. You must be ready to start the class at the allotted time.

Any dancer that may arrive late due to unforseen circumstances will need to warm themselves up individually, therefore taking time out the scheduled class to ensure safe participation.

All dancers must be fully warmed up before private lessons may be taken so please allow for this time when arriving. We have a duty of care for safe practise in our coaching and so will have to spend the time ensuring your child is prepared.

Dress code

Passion School of Dance maintains a dress code to encourage safe practise, concentration and a sense of inclusiveness (variations in attire can be distracting or contribute to feelings of inequality). Uniformity in dancewear also allows teachers to assess how well students are implementing technique and other important aspects of dance training. We do have a link to our uniform supplier should you want to buy some of our uniform. Please contact Mel for this link.

Acrobatics

Plain BLACK dancewear only - ie leggings/shorts/crop top/vest. Absolutely no baggy T-shirts or jumpers allowed in any of our acrobatic arts sessions.

To ensure health and safety is met during lessons, children should not wear jewellery, have their hair tied back off their face and should not be eating.

Dance/Competitor Classes

Plain BLACK dancewear only. Baggy jumpers/T-shirts would not be appropriate. Hair should be neatly tired back and no jewellery should be worn.

Collection and Drop off

No responsibility is held by Passion School of Dance for any child until the designated class time. Children on site in between classes are not the responsibility of Passion or the venue staff on site. The door will be opened by a class teacher at the start of the class time and a teacher will be at the door on collection to ensure children are going home with a parent/guardian.

Cancellations

Any classes cancelled due to severe weather, staff illness or any other reason will be notified on email/ facebook and WhatsApp. We will assess any situation and make a decision as early as possible. Please ensure all contact details are up to date to receive important messages. Any classes cancelled will be refunded in the same means as payment. If at your discretion, you can not attend classes, fees will not be refunded.

Illness and Injury

Refunds will not be given for any illness or injuries sustained in or outside of dance. Injured dancers are more than welcome to come and watch classes and continue to take in the information given in a safe environment.

Holidays

The subscription service allows for 8 weeks of absences/closures/holidays. Whenever these are taken will vary and parents will be given notice of these dates as early as possible.

Health and Safety

Passion School of Dance takes seriously their responsibility to ensure the safety of their pupils. All pupils must complete a Registration Form when joining the school with clear information regarding emergency contacts and any relevant medical history.

A copy of emergency contact numbers will be kept on class registers.

  1. It is the parent’s responsibility to notify the school of any changes to their emergency contact details
  2. In case of a Fire emergency all teachers have a clear understanding of responsibilities. They must be understood by all following the procedures of the relevant centre.
  3. The School will undertake regular assessment of risks regarding premises hired and any concerns will be raised with the providers
  4. We are committed to ensuring all employees/volunteers are competent to do their tasks and to give them adequate training
  5. If required the school will contact the emergency services first, then the parent / guardian of the student(s) involved by the telephone number on the class registers
  6. Parents understand that dance is as active as engagement as any sport, and whilst every effort is made to avoid them, injuries can happen. The school accepts no responsibility for injuries sustained via any means other than a teacher’s negligence
  7. Pupils will be supervised during class time only and parents / carers must ensure the safety of their children in the waiting, changing and toilet areas
  8. Students/parents or guardians should inform the teacher of any special health considerations or existing injuries before participating in class
  9. Parents must be responsible for ensuring your child’s punctuality. Teachers are not available to supervise late pickups. Students may be refused entry if they are continuously late for class as they are missing out on warming up safely
  10. Pupils should not wear any jewellery that may pose a risk to themselves or others (stud earrings, and jewellery worn for religious or cultural reasons are acceptable)

Public Liability Insurance

The principal of Passion School of Dance has public liability insurance and the certificate is available if you wish to view.

Child protection and Safeguarding policy

Passion School of Dance operates as a safe environment and the protection and safeguarding of the children in our care is paramount. Staff members have had the relevant training with regards to this and have policies and procedures in place.

Photography and Filming

Photography and filming by parents or students during class is strictly prohibited. During events Passion School of Dance may employ a photographer to take still images or video footage which is then made available for parents and students as keepsakes. The images may also be used to advertise the school in differing forms of marketing. When registering to become a member of Passion, parents/guardians will be asked to complete a parental consent form to the use of images of children to sign.

Parents and spectators at events wishing to photograph or film the event are to be aware of the expectations which are explained in The Child Protection Policy.

Anti-bullying and anti-social behaviour

Passion School of Dance operate a zero tolerance policy to bullying or anti-social behaviour in classes and all events.

Passion School of Dance states that any unacceptable behaviour will not be tolerated, either within the Dance Studio or at any event/performance where Passion is being represented.

Unacceptable behaviour may result in the pupil’s exclusion from the school. Unacceptable behaviour will not be tolerated off parents/carers or other family members and could result in parent/carers or family members been banned from events/performances.

Unacceptable behaviour includes – swearing, spitting, fighting and derogatory comments towards others.

Most importantly whilst at examinations/performances/events you are all ambassadors and representatives of Passion and we expect you to behave in a manner showing this.

You are encouraged to fully support your school and the dancers within it.

Should any issues arise that are a cause for concern, please let your principles know and we will deal with the situation appropriately.

Complaints

If you are unhappy with the service provided, or wish to address an area of concern please contact your principles for an appropriate time to discuss any issues. Contact may be made through email on passionschoolofdance@hotmail.co.uk

Your booking is not confirmed until payment has been received. If a child turns up to class without payment being made we reserve the right to refuse them entry. .